HR Compliance Calendar

Case: A company with few employees founded on February 1st

Month	HR-Related Taxes	Labor Insurance/ Social Insurance
February		■New application for labor insurance (Worker Accident Compensation/Unemployment) ■New application for Social Insurance ■Unemployment Insurance procedures for new employees ■Social Insurance procedures for new employees
March
April		■Change in Social Insurance premium rates
May
June	■Inhabitant Taxes for each employee (notification from each local government)
July	■Withholding Income Taxes	■Yearly renewal procedures for Labor Insurance ■Notification of base amount for Social Insurance
August
September
October		■Change in Social Insurance premium rates
November
December	■Year-end adjustments for employees’ income taxes
January	■Withholding Income Taxes ■Compilation of payroll lists ■Legal record total table ■Salary payment report to local government

Month	HR-Related Taxes	Labor Insurance/ Social Insurance
Monthly	■Salary payment ■Payment of Inhabitant Taxes	■Payment of Social Insurance premium
Bonus		■Notification of bonus amount
Salary changes		■Notification of change in monthly Social Insurance amount
New employee		■Unemployment Insurance procedures for new employees ■Social Insurance procedures for new employees
Employee resignation	■Notification of employee resignation to local government	■Unemployment insurance procedures for retired employees ■Certificate of Unemployment (Rishokuhyo) ■Unemployment Insurance procedures for retired employees ■Preparation of income summary for retired employees ■Calculation of retirement benefit if any