HR Compliance Calendar

Case: A company with few employees founded on February 1st

Month HR-Related Taxes Labor Insurance/ Social Insurance
 February ■■New application for labor insurance (Worker Accident Compensation/Unemployment)
■New application for Social Insurance
■Unemployment Insurance procedures for new employees
■Social Insurance procedures for new employees
 March
 April ■■Change in Social Insurance premium rates
 May
 June  ■Inhabitant Taxes for each employee (notification from each local government)
 July  ■Withholding Income Taxes ■Yearly renewal procedures for Labor Insurance
■Notification of base amount for Social Insurance
 August
 September
 October ■Change in Social Insurance premium rates
 November
 December  ■Year-end adjustments for employees’ income taxes
 January ■Withholding Income Taxes
■Compilation of payroll lists
■Legal record total table
■Salary payment report to local government
Month HR-Related Taxes Labor Insurance/ Social Insurance
Monthly ■Salary payment
■Payment of Inhabitant Taxes
■Payment of Social Insurance premium
Bonus ■Notification of bonus amount
Salary changes ■Notification of change in monthly Social Insurance amount
New employee ■Unemployment Insurance procedures for new employees
■Social Insurance procedures for new employees
Employee resignation ■Notification of employee resignation to local government ■Unemployment insurance procedures for retired employees
■Certificate of Unemployment (Rishokuhyo)
■Unemployment Insurance procedures for retired employees
■Preparation of income summary for retired employees
■Calculation of retirement benefit if any